Office Administrator/PA to Managing Director

The C.H.E.E.S.E. Project Bristol £23,000

This key position offers the successful applicant the opportunity to make a major contribution to tackling the climate emergency, while also assisting those in fuel poverty. The post involves a degree of management, under supervision, and requires experience/expertise in business development, client management, HR and finance: including budgets, payroll, VAT, NIC and pension contributions. Prospective candidates should be able to handle multi-tasking in a pressured environment.

Key Responsibilities will be to:

  • Work closely with the Directors’ Management Committee as PA to the Managing Director.
  • Attend and minute Board meetings.
  • Assist with costings, budget tracking and management.
  • Assist with bids for grants and reports to other funders.
  • Assist with adherence to GDPR and other legal requirements.
  • Assist with publicity, marketing and events to obtain customers.
  • Act as a contact point for/seek out NGOs, Housing Associations, climate action groups, etc. interested in joining The C.H.E.E.S.E. Project.
  • Liaise with the Survey Manager on finding clients and conduct of Energy Tracing® surveys.
  • Liaise with C.H.E.E.S.E. anchor-organisation members in Bristol city wards and Bath to recruit paying customers and deliver free surveys.
  • Act as a contact point for/seek out potential franchisees of the C.H.E.E.S.E. operation, UK-wide
  • Assist in the development of the new franchisor company.
  • In charge of billing franchisees.
  • Organise payment of Energy Tracers and office expenses.
  • Manage payroll PAYE, VAT returns, etc.
  • Assist in setting up training courses for Energy Tracers and franchisees.
  • Supervise collation, reporting and analysis of survey results including faults for different building types.
  • Help to develop and maintain relationships with other energy and housing-related NGOs eg. Bristol Energy Network, Centre for Sustainable Energy, Citizens Advice, etc.

Necessary skills are:

  • First class English language.
  • Excellent written and verbal communication skills.
  • Numerical skills and ability to interpret financial information.
  • Excellent attention to detail and a commitment to accuracy.
  • Self-motivation and initiative, ability to work with limited supervision.
  • Ability to work effectively both individually and as part of a team.
  • Excellent communication, problem-solving, and managerial skills..
  • Good organisational and time management skills, with experience of working to tight deadlines and budgets.
  • Willingness and ability to respond to additional workloads at short notice and manage conflicting priorities and deadlines.
  • Working knowledge of accounting standards and practices, VAT and HMRC regulations in England.
  • Experience of using timesheet software to track allocation of staff time to different cost centres.
  • Ability to maintain and organize effective electronic and manual filing systems.
  • High level competence with MS Excel and competence with other MS Office programmes, in particular Outlook and Word, and Google documents, etc.
  • Ability to work from home with workspace, fast internet connection, computer, printer etc. 

Desirable skills:

  • Enthusiastic outgoing personality.
  • Able to work some evenings and part weekends.
  • Proven interest in sustainability and energy use.
  • Experience of not-for-profit third sector.
  • Driving license.
  • Bachelor's degree in Business Administration or related field.

The C.H.E.E.S.E. Project is an equal opportunities employer and all applications will be considered solely on merit.

How to applyIf you are interested in this role please complete our Application form (PDF to print or DOCX to fill in) and send it to Mike Andrews via email at ( The closing date for applications is 12th March 2021

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